The Northwest's Most Trusted Name in Event Planning

Becoming More Productive

Do you want to become more productive in your day-to-day activities? Follow these few guidelines to become more productive at home and at work.

Write down your three “must do’s” for the day.

Determine what the three most critical things are for you to get done today. Write them on a post-it to attach to your computer, or on a pad that will travel with you. Dive into these tasks as soon as possible and make them your focus. As much of your time and energy as possible should be dedicated to accomplishing them. Don’t stray!

Review your routines.

Do you have any routines that need improvement? Think of one that you could tweak today. Maybe it’s adding something to your morning or evening routine that will help your days get off to a smoother start. Routines need to be adjusted as life changes. Be creative but practical as you make shifts. Be sure to give yourself time to let the new routine become habit.

Process action items from meetings before starting other tasks.

When you return from a meeting, be sure to put any to-do’s on your calendar, task list or in your tickler file. Do this before you move on to the next thing! It’s the pits going back to a follow-up meeting not having accomplished the action items you were tasked with only because they were written in a folder that was filed away after your meeting.

Printed information—before you file it, ask yourself, “Do I really need it?”

Only 20% of the paper that people save ever gets referred to again. Be honest with yourself about how important it is to save paper documents. So much information can be accessed electronically today, allowing people to save less. Remember, you’ll need to purge regularly. It’s much easier and quicker when only the important things are saved.

Streamline the system you use for tracking your to-do’s.

Everyone uses a different system depending on their style and needs. Some use a paper calendar, others use a paper to-do list, some use an electronic task list. Determine what fits you best and keep everything in that one place. It alleviates duplication of efforts, post-it notes everywhere, or forgetting things because you have no system.

Recognize and respond to signs of overload.

It’s easy to get overloaded. Do your best to recognize when it is beginning to happen so you can respond effectively. If you get that over-whelmed feeling during the day today, here are some ways you can respond: slow down and breathe, clarify your priorities, simplify your tasks by breaking them down into smaller ones, discard what’s truly not important, re-energize and go!

Improve your ability to focus by limiting distractions.

The average person faces outside or self-imposed interruptions on average every three minutes. There are so many distractors these days: email, Facebook, cell phones, our own thoughts, people dropping by the office… Be aware of how these distractors impact your productivity and develop the habit and discipline to focus on the task, project or person at hand.

Create a “drop spot” at home and at work.

Have a location in your office (and at home) where you always put things you use on a regular basis (keys, sunglasses, briefcase, purse, etc.) and train yourself to use it. By determining a specific location for these things, it takes the guesswork out of where to find them. If there are other people involved, be sure to instruct them as to how and where to put things so everyone can find them.

Take a “Procrastination Inventory.”

Do you tend to be a procrastinator? Write down the things you’ve been putting off. Give each item a timeframe and deadline. It’s helpful to identify the tasks that are getting put off. Make a plan to address each item so that you can work towards wiping them off your list!

Keep track of pending replies.

Create a “Waiting for Response” folder in your inbox mail folders to keep track of messages you are awaiting a reply on. Having a system to keep things from falling through the cracks and being forgotten is critical. It also alleviates the temptation to keep this type of information in your inbox.

Break down big projects into smaller steps.

When you take on a new project, big or small, be sure to break it down into individual action items and put them on your calendar or to-do list. It’s easy to think of a project as one large action, when actually most projects are a series of smaller to-do’s. Create a list, table or spread-sheet of the action items and their order from beginning to end including deadlines.

Make a plan before you leave to run errands.

Determine what it is you need to do while you are out and about. Map out your stops so you are efficient with your time. Keep a list of each stop and anything you require for completing the errands. Be sure to review the list before you leave the office to be sure you have everything you need.

 

Guest Blog Written By:

Bethanne Kronick

Bethanne Kronick is passionate about helping people find productivity, balance and well-being in the workplace and life. She presented “Accelerate Into the Productivity Fast Lane!” at Bravo 2014. Learn more about her company SIMPLIFY!

Bravo! Blog Featured Trends & Tips

Your Comments

Become a Vendor

Become a Bravo Vendor to get your business in front of hundreds of local couples planning their wedding.

Contact us for more information.

Newsletter Signup

Signup for the Bravo! Newsletter and get updates on meeting & event specials, the latest venues, shows, contests and more!

Contact Us

Looking for more information?
Click here to Contact Us