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Deciding on a band: Every band should have a music list available for you to review. This will be helpful in deciding on a band. You may want to ask if the band is currently playing somewhere, and then you can listen to their music live and observe their stage presence before you make a final decision.

Reserving a band: Reserve a band or orchestra for your event immediately, especially if the date of your affair falls during peak party seasons like Christmas or New Year’s. Popular bands and orchestras are often reserved up to a year in advance.

Written contract: It is advisable to get a written contract stating exactly what you have agreed upon: date, number of hours, the total cost, and so on.

Setup requirements: The formality, facility, and size of your event will determine the type of music that is appropriate. Inquire about whether the site can accommodate dancing and has the area necessary for the musicians to set up and perform. Be very specific about getting the space and electrical requirements from the band so that you can accurately relay the information to your contact person at the facility.

Cutoff hours: When you make all the final arrangements with your facility, be sure to ask if they have any specified time limitations for music. Some facilities require that music be stopped as early as 10pm for the comfort of neighboring homes, businesses, or other guests.

Background music and dancing music: Remember when reserving your music that the first hour of your event is a time for introductions and mingling with guests. If your band begins playing immediately, you’ll want to make sure that the music is background-type music that doesn’t overwhelm and interfere with conversations. The band can be instructed or signaled to pick up the pace of the music for dancing at a certain time.

NOTE: Make sure your contract is sound, and that your event won’t be bumped for a larger engagement. A deposit is usually required.